A bidder wants approval of a named-equal roofing product before bid day. The procurement documents require pre-bid substitution requests by a stated deadline. What should the bidder do?
Correct Answer
A) Submit the substitution request by the stated pre-bid deadline and rely only on written approval or addendum
Pre-bid substitutions must follow the substitution procedure and deadline, and bidders should rely on written approval or addendum. Other choices bypass the procurement rules or leave required scope out of the bid.
Why This Is the Correct Answer
Pre-bid substitutions must follow the substitution procedure and deadline, and bidders should rely on written approval or addendum. Other choices bypass the procurement rules or leave required scope out of the bid.
Why the Other Options Are Wrong
Option B: Carry the product silently and reveal it after award
Choice B (Carry the product silently and reveal it after award) is rejected because it leaves out the controlling Pre-bid substitution deadline result: Submit the substitution request by the stated pre-bid deadline and rely only on written approval or.
Option C: Assume verbal supplier approval changes the specification
In procurement and contracting, Assume verbal supplier approval changes the specification is the wrong selection for Pre-bid substitution deadline: it leaves the work at an informal or incomplete stage, while Pre-bid substitution deadline requires Submit the substitution request by the stated pre-bid deadline and rely only on written approval or.
Option D: The bidder should omit the roofing scope until the owner decides
The trap in D is Omit the roofing scope until the owner decides. That selection is wrong because it describes work from another assembly, while the Pre-bid substitution deadline item is asking for Submit the substitution request by the stated pre-bid deadline and rely only on written approval or.; Pre-bid substitutions must follow the procurement documents' deadline and written approval procedure.
Memory Technique
Link pre-bid substitution deadline to its book condition; a different condition means a different answer than Submit the substitution request by the stated pre-bid deadline and rely only on written approval or addendum.
Reference Hint
Open NASCLA Contractors Guide to Business, Law and Project Management, 14th Ed.; use the index entry or section for "Pre-bid substitution procedure" to confirm that Pre-bid substitutions must follow the substitution procedure and deadline, and bidders should rely on written approval or addendum.
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