A supplier offers a cheaper roofing membrane after award, but the specified system has already been approved in the submittal log. What should happen before the cheaper product is purchased?
Correct Answer
C) Submit and obtain approval under the substitution procedure
A post-award substitution must be reviewed and approved under the contract's substitution process before purchase or installation. Other choices bypass specified performance and review requirements.
Why This Is the Correct Answer
A post-award substitution must be reviewed and approved under the contract's substitution process before purchase or installation. Other choices bypass specified performance and review requirements.
Why the Other Options Are Wrong
Option A: Install it because lower cost always controls
In procurement and contracting, Install it because lower cost always controls is the wrong selection for Substitution request: it answers the Substitution request prompt with the wrong practical move.
Option B: The contractor should use it only on roof areas not visible from grade
The trap in B is Use it only on roof areas not visible from grade. That selection is wrong because it tries to bypass the Substitution request checkpoint.
Option D: Record it as an RFI with no product review
Choice D (Record it as an RFI with no product review) is rejected because the option does not produce the required Substitution request outcome, Submit and obtain approval under the substitution procedure.
Memory Technique
Picture a badge on the jobsite; substitution request is solved by the action that leads to Submit and obtain approval under the substitution procedure.
Reference Hint
Open NASCLA Contractors Guide to Business, Law and Project Management, 14th Ed.; use the index entry or section for "Substitution procedures" to confirm that A post-award substitution must be reviewed and approved under the contract's substitution process before purchase or installation.
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