Two bidders list alternates differently from the bid form. What should procurement do?
Correct Answer
C) Normalize the comparison to the exact alternate requirements in the instructions.
Alternates must be compared on the basis requested by the bid documents.
Why This Is the Correct Answer
Alternates must be compared on the basis requested by the bid documents.
Why the Other Options Are Wrong
Option A: The bidder should accept the most confusing format
Choice A (Accept the most confusing format.) is rejected because the option does not produce the required Bid alternates comparison outcome, Normalize the comparison to the exact alternate requirements in the instructions.
Option B: Ignore the remaining alternates and price only the lowest one
In procurement and contracting, Ignore all alternates. is the wrong selection for Bid alternates comparison: it tries to bypass the Bid alternates comparison checkpoint.
Option D: Convert alternates to RFIs after award
Choice D gives Convert alternates to RFIs after award. Its specific error: it leaves out the controlling Bid alternates comparison result: Normalize the comparison to the exact alternate requirements in the instructions.
Memory Technique
Picture a closeout folder on the jobsite; bid alternates comparison is solved by the action that leads to Normalize the comparison to the exact alternate requirements in the instructions.
Reference Hint
Open NASCLA Contractors Guide to Business, Law and Project Management, 14th Ed.; use the index entry or section for "Alternate bid review" to confirm that Alternates must be compared on the basis requested by the bid documents.
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