In the Kissimmee office, a supplier invoice arrives with no matching field request. Which control best protects the contractor's administrative file?
Correct Answer
A) Approved purchase order
An approved purchase order documents authorization, pricing, vendor, cost code, and commitment before payment is processed.
Why This Is the Correct Answer
An approved purchase order documents authorization, pricing, vendor, cost code, and commitment before payment is processed.
Why the Other Options Are Wrong
Option B: field delivery receipt
field delivery receipt skips the written authority, scope, price, notice, or release control needed for purchase-order control.
Option C: verbal price estimate
verbal price estimate skips the written authority, scope, price, notice, or release control needed for purchase-order control.
Option D: open insurance certificate
open insurance certificate skips the written authority, scope, price, notice, or release control needed for purchase-order control.
Memory Technique
Office Manager shortcut is not a term until paper carries it.
Reference Hint
Open-book path: tab Contractor's Manual, 2025 to Business Administration, Purchasing Controls and Commitment Records; confirm the administrative duty, record, or control described in the stem.
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