In the Clearwater office, a superintendent orders extra materials by phone. Which control best protects the contractor's administrative file?
Correct Answer
D) Approved purchase order
An approved purchase order documents authorization, pricing, vendor, cost code, and commitment before payment is processed.
Why This Is the Correct Answer
An approved purchase order documents authorization, pricing, vendor, cost code, and commitment before payment is processed.
Why the Other Options Are Wrong
Option A: signed delivery ticket
signed delivery ticket skips the written authority, scope, price, notice, or release control needed for purchase-order control.
Option B: unapproved supplier quote
unapproved supplier quote skips the written authority, scope, price, notice, or release control needed for purchase-order control.
Option C: monthly bank statement
monthly bank statement skips the written authority, scope, price, notice, or release control needed for purchase-order control.
Memory Technique
When controlling clashes with documents, let the contract speak before Office Manager.
Reference Hint
Open-book path: tab Contractor's Manual, 2025 to Business Administration, Purchasing Controls and Commitment Records; confirm the administrative duty, record, or control described in the stem.
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