Which document should be used to formally communicate a change in project scope to all stakeholders?
Correct Answer
B) Change order
A change order is the formal document that communicates approved changes in scope, time, or cost to all project stakeholders and becomes part of the contract.
Why This Is the Correct Answer
A change order is the contractually recognized document that formally authorizes and communicates modifications to project scope, schedule, or cost. Once executed, it becomes part of the contract and binds all parties.
Why the Other Options Are Wrong
Option A: Request for Information (RFI)
A Request for Information (RFI) is used to ask questions and clarify ambiguities in contract documents — it does not authorize or communicate scope changes. Submitting an RFI about a change does not formally modify the contract.
Option C: Meeting minutes
Meeting minutes record discussions and action items from project meetings but have no contractual authority to modify scope. They may document that a change was discussed, but they cannot replace a signed change order.
Option D: Daily field report
A daily field report documents on-site activities, weather, manpower, and events for that day. It is a record-keeping tool, not a contract modification instrument.
Memory Technique
Think of a change order as a 'mini-contract amendment.' Any time the original scope changes, money changes, or time changes, a change order is the document that makes it official and binding on all parties.
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