The Safety Harbor purchasing report shows 21 purchase commitments submitted and 16 approved. What status should be flagged?
Correct Answer
B) approval exception
Submitted commitments should not exceed approved commitments without an approval exception.
Why This Is the Correct Answer
Submitted commitments should not exceed approved commitments without an approval exception.
Why the Other Options Are Wrong
Option A: insurance file closed
insurance file closed puts the item in the wrong financial bucket, timing, base, or comparison for purchase approval status.
Option C: bank statement posted
bank statement posted puts the item in the wrong financial bucket, timing, base, or comparison for purchase approval status.
Option D: payroll record archived
payroll record archived puts the item in the wrong financial bucket, timing, base, or comparison for purchase approval status.
Memory Technique
Submitted and commitments live in different drawers; Purchasing Administrator tells which opens.
Reference Hint
Open-book path: tab Contractor's Manual, 2025 to Business Administration, Purchasing Approval Controls; use the stated business record or control rule to verify the answer.
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