The Ocoee office receives this outside reporting request: surety asks for current backlog and aging. Which response best controls the administrative file?
Correct Answer
C) reviewed surety package
External reporting should use reviewed and approved packages rather than uncontrolled raw records.
Why This Is the Correct Answer
External reporting should use reviewed and approved packages rather than uncontrolled raw records.
Why the Other Options Are Wrong
Option A: fuel card statement
fuel card statement belongs to a different file or record trail; it does not prove the external reporting event.
Option B: submittal sample board
submittal sample board belongs to a different file or record trail; it does not prove the external reporting event.
Option D: expired vendor quote
expired vendor quote belongs to a different file or record trail; it does not prove the external reporting event.
Memory Technique
External Reporting proof for Controller Handles: event, approval, receipt, follow-up.
Reference Hint
Open-book path: tab Contractor's Manual, 2025 to Business Administration, External Reporting Packages; use the stated business record or control rule to verify the answer.
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