During construction, a mechanical room layout was modified to accommodate unforeseen structural conflicts. The contractor installed the equipment 3 feet from the original location shown on the plans. What documentation is required?

Option A: No documentation needed since it's a minor change

This is incorrect because no change in construction is considered 'minor' when it comes to documentation requirements. A 3-foot relocation of mechanical equipment is substantial and could significantly impact future work, maintenance access, and building operations. Florida regulations require documentation of all plan deviations regardless of size.

Option C: File a change order for additional costs only

While a change order might be appropriate if additional costs are incurred, this option is incomplete because it only addresses the financial aspect. The primary requirement is to document the actual location change in the as-built drawings, regardless of whether additional costs are involved. Change orders address contract modifications, not the mandatory documentation of final construction positions.

Option D: Notify the building inspector of the change

Although notifying the building inspector may be required depending on the scope of change and local requirements, this alone is insufficient. The inspector notification is a procedural step, but the fundamental requirement is to update the permanent record through as-built drawings. The inspector's approval doesn't eliminate the need for proper documentation in the construction drawings.