A general contractor discovers that the architectural drawings show a conflict between the structural and mechanical plans that will require additional work. The contractor should first:
Correct Answer
B) Submit a Request for Information (RFI) to the architect
When conflicts or ambiguities are discovered in the contract documents, the contractor should submit an RFI to the architect for clarification before proceeding. This ensures the work is performed correctly and protects all parties from potential disputes.
Why This Is the Correct Answer
Submitting an RFI is the proper protocol when conflicts or ambiguities are discovered in contract documents. This formal process ensures the architect can review the conflict, coordinate with all design professionals, and provide clear written direction. It protects the contractor from liability for making incorrect assumptions and establishes a proper paper trail for any resulting changes or additional costs.
Why the Other Options Are Wrong
Option A: Proceed with the work as shown on the structural drawings
Proceeding with work based on assumptions about which drawing takes precedence could result in incorrect construction, costly rework, and potential liability for the contractor. Without proper clarification, the contractor assumes responsibility for resolving conflicts that should be addressed by the design team.
Option C: Prepare a change order for the additional cost
Preparing a change order is premature at this stage because the scope of additional work cannot be determined until the conflict is resolved through the RFI process. The architect's response may reveal that no additional work is actually required, or may define a different scope than initially assumed.
Option D: Stop all work until the issue is resolved
Stopping all work is unnecessarily disruptive and costly when the conflict may only affect a specific area or trade. The contractor should continue with unaffected work while seeking clarification through the RFI process, maintaining project momentum and avoiding unnecessary delays.
Memory Technique
Think 'RFI before you FLY' - always Request For Information before you proceed when documents conflict, or you might crash and burn with costly mistakes.
Reference Hint
AIA A201 General Conditions, Section 3.2.4 regarding contractor's review of contract documents and RFI procedures
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