Which document should be completed for every new hire to verify employment eligibility?
Correct Answer
A) I-9 form
The I-9 form (Employment Eligibility Verification) is required by federal law for every employee hired in the United States to verify identity and employment authorization.
Why This Is the Correct Answer
The I-9 form is mandated by federal law under the Immigration Reform and Control Act of 1986 and must be completed for every employee hired in the United States. This form verifies both the identity and employment authorization of individuals hired for employment. Employers must complete Form I-9 for every employee within three business days of their start date. Failure to properly complete and maintain I-9 forms can result in significant federal penalties for contractors.
Why the Other Options Are Wrong
Option B: Emergency contact form
Background check authorization is a company policy document that may be required by some employers, but it is not federally mandated for employment eligibility verification. It serves a different purpose related to criminal history screening.
Option C: Background check authorization
The W-4 form is used for federal income tax withholding purposes, not employment eligibility verification. While important for payroll, it does not verify that an employee is legally authorized to work in the United States.
Memory Technique
Think 'I-9 = I can work' - the I-9 form proves 'I' am eligible to work in the United States, distinguishing it from other hiring paperwork.
Reference Hint
Look up employment law or human resources sections in your contractor reference manual, specifically under federal employment requirements or hiring procedures.
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