During contract administration, proper documentation should include all of the following EXCEPT:
Correct Answer
C) Personal opinions about design decisions
Contract administration documentation should be factual and objective. Personal opinions about design decisions are not appropriate documentation and could create liability issues.
Why This Is the Correct Answer
Personal opinions about design decisions should never be included in contract administration documentation because they are subjective, non-factual, and can create significant liability issues for the contractor. Professional documentation must remain objective and factual to protect all parties involved. Including personal opinions can lead to disputes, legal complications, and potential claims against the contractor. Proper documentation serves as legal evidence and should only contain verifiable facts and objective observations.
Why the Other Options Are Wrong
Option A: Change order requests and approvals
Daily construction reports and progress photos are essential components of proper contract administration documentation as they provide objective, factual records of work progress and site conditions.
Option D: Correspondence with owners and architects
Change order requests and approvals are critical documentation elements that track project modifications, cost changes, and scope adjustments throughout the construction process.
Memory Technique
Use the acronym 'FACT' - documentation should contain Facts And Clear Truth, never personal opinions or subjective judgments.
Reference Hint
Florida Building Code - Chapter 1, Administration and Enforcement, or Construction Project Management references covering contract administration procedures
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