During a project, the owner requests additional work that was not included in the original contract. What is the contractor's first step in the change order process?
Correct Answer
B) Document the request in writing and obtain written authorization before proceeding
All change requests must be documented in writing and receive written authorization before work begins. This protects both parties and ensures proper payment for additional work performed.
Why This Is the Correct Answer
Option B is correct because proper change order procedures require written documentation and authorization before any additional work begins. This protects both the contractor and owner by establishing clear scope, cost, and timeline changes. Written authorization ensures the contractor will be paid for the additional work and prevents disputes later. Florida construction law and standard industry practices mandate this documentation process.
Why the Other Options Are Wrong
Option A: Estimate the cost and add it to the next payment application
Estimating costs and adding to payment applications without proper written authorization puts the contractor at risk of non-payment. The owner could dispute the charges since they never formally agreed to the additional work or costs.
Option C: Begin the work immediately to avoid project delays
Refusing additional work unless a completely new contract is executed is unnecessarily rigid and impractical. Change orders are the standard industry mechanism for handling additional work within existing contracts.
Option D: Refuse the work unless a new contract is executed
Beginning work immediately without written authorization is dangerous and can lead to non-payment disputes. The contractor may perform work that the owner later refuses to pay for, creating financial loss and legal complications.
Memory Technique
Use the acronym 'DRAW' - Document, Request authorization, Approve in writing, then Work can begin
Reference Hint
Florida Building Code Chapter 1, Section 105 - Construction Documents and Change Orders; also check contract administration sections in construction management references
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