Document Checklist
Keep track of all required documents throughout the transaction. Never miss a critical document for closing.
Buyer Checklist
12 essential buyer documents
Seller Checklist
12 essential seller documents
Progress Tracking
Track completion status
Required Indicators
See what's mandatory
How It Works
Select Transaction Type
Choose whether you need buyer documents, seller documents, or both for the transaction.
Track Documents
Click on each document as it's received to mark it complete and track your progress.
Print or Export
Print the checklist to share with clients or export for your transaction file.
Frequently Asked Questions
What documents do buyers need for closing?
Buyers typically need a pre-approval letter, proof of funds, photo ID, signed purchase agreement, earnest money receipt, appraisal report, title insurance, homeowners insurance, closing disclosure, and income verification documents like W-2s and pay stubs.
What documents do sellers need for closing?
Sellers need the property deed, photo ID, signed purchase agreement, property disclosures, mortgage payoff statement, keys and access codes. Optional documents include HOA documents, surveys, home warranty info, and repair receipts.
Which documents are required vs. optional?
Required documents are essential for closing and include items like IDs, deeds, purchase agreements, and title insurance. Optional documents depend on the property type and specific transaction terms.
How far in advance should I gather documents?
Start gathering documents as soon as you go under contract. Some documents like payoff statements and title searches take time to obtain. Having documents ready early prevents closing delays.
What is a closing disclosure?
The Closing Disclosure is a five-page form that provides final details about your mortgage loan. It includes loan terms, projected monthly payments, and closing costs. Buyers must receive it at least three business days before closing.
Are document requirements different by state?
Yes, some documents may vary by state. For example, some states require specific disclosure forms or attorney involvement. Check with your local title company or attorney for state-specific requirements.
The Best Free Document Checklist for Real Estate Transactions
Keeping track of all the documents required for a real estate closing can be overwhelming. Our free document checklist helps agents and their clients stay organized throughout the transaction, ensuring nothing falls through the cracks before closing day.
Why Document Organization Matters
Missing or delayed documents are one of the most common causes of closing delays. A systematic approach to document collection helps identify gaps early, giving everyone time to gather what's needed. Our checklist separates required documents from optional ones so you can prioritize effectively.
Comprehensive Coverage
Our checklist covers all the standard documents for both buyers and sellers, from pre-approval letters and proof of funds to property deeds and disclosure forms. The visual progress tracking makes it easy to see at a glance how close you are to having everything ready for closing.
A Professional Touch
Sharing a document checklist with your clients demonstrates your attention to detail and helps set expectations for the closing process. The professional presentation reflects well on your service and reduces client anxiety about what's needed.
Need a Transaction Timeline?
Create a complete closing timeline to keep everyone on track.
Transaction Timeline GeneratorMore Client Service Tools
Deliver exceptional client experiences with our complete suite of service tools
Generate customized closing timelines for buyers and sellers
Generate customized home preparation checklists for sellers
Collect valuable feedback from buyer agents after property showings
Compare multiple offers side by side with automatic scoring
Create closing day handover checklists for smooth property transfers
Compare home warranty options and explain coverage to clients
Comprehensive moving day checklists to help clients prepare
Create welcome packages with essential info for new homeowners
Generate personalized follow-up emails for open house visitors
Calculate security deposit deductions and generate return letters
Help sellers understand and complete property disclosure requirements
Comprehensive tenant screening criteria and evaluation tools