During construction, a water line was relocated 3 feet east from its original design location due to a rock formation. When should this change be documented on the as-built drawings?
Correct Answer
A) Immediately when the change is made in the field
Field changes should be documented on as-built drawings immediately when they occur to ensure accuracy and prevent information loss. This maintains an accurate record throughout the construction process.
Why This Is the Correct Answer
As-built drawings must maintain real-time accuracy to serve their purpose as the definitive record of actual construction conditions. Documenting changes immediately when they occur prevents information loss, reduces errors, and ensures that all project stakeholders have access to current, accurate information. Waiting until later stages risks forgetting critical details, measurements, or the reasoning behind field changes, which could create serious problems for future maintenance, repairs, or modifications.
Why the Other Options Are Wrong
Option B: Only if the owner requests the information
Waiting until project completion to document changes creates significant risk of information loss, forgotten details, and inaccurate measurements. Field personnel may no longer be available, and the specific conditions that necessitated the change may be difficult to reconstruct.
Option C: At project completion when all as-builts are finalized
Documenting changes during final inspection is too late in the process. By this time, critical details may be forgotten, field conditions may have changed, and the opportunity to verify measurements and reasoning may be lost.
Option D: During the final inspection process
As-built documentation is a standard construction practice and professional responsibility, not dependent on owner requests. Contractors have a duty to maintain accurate records regardless of specific owner demands.
Memory Technique
Use the acronym 'NOW' - Note changes, Observe details, Write immediately. As-builts need to be updated NOW, not later.
Reference Hint
Florida Building Code, Chapter 1, Section 107 (Submittal Documents) and AIA Document A201 General Conditions, Article 3.11 (As-Built Documents)
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